2022 Event Competitor race rules

  • Once teams have received course maps & notes, it is forbidden for any team member or their supporters to enter the event route until your race has officially begun
  • Teams must carry the timing transponder allocated to them throughout the race. The transponder is the property of our timing provider and must be returned to the finish line. Any teams losing either their timing transponder will incur an $100 NZD replacement fee
  • All team members must wear their race team bib vests throughout the race, and bib vests must be worn over the outer garment or piece of equipment (including pack or life vest)
  • Race bib vests are the property of Dare 2 Sweat Events, and must not be cut or modified in any way. Race bib vests must be returned at the finish line. Any damage or loss of a race bib vest will incur a $40 NZD repair or full replacement fee
  • Teams must start in the start wave assigned to them; based on bib number of the event category their team is entered
  • Team members must stay together and in sight of one another (with no more than 45m separating the leading member and trailing team member) at all times
  • Teams must carry their entire individual and team compulsory gear (see the compulsory gear list here) throughout the whole race, on foot and mountain bike. The only exception is during the paddle section(s) where the team’s packs can be left where craft, paddles and life vests are picked up from
  • Toilets and water will be available at a number of places on the course and these sites will be marked on the competitor’s course description card with a ‘T’ & ‘W’ respectively
  • Teams cannot receive assistance or direction from any supporters. Supporters are not permitted to visit unsupported transition areas or venture onto private property
  • Teams must follow instructions detailed on their event course maps/race notes and discussed at their respective briefing – especially where road safety is a concern
  • Transitions must be entered at the entry sign only and exited at the exit sign only
  • Paddle craft and gear must be brought back to the exact same spot they were taken from and left as you found them
  • On the water, life vests must be worn correctly by every team member
  • A head torch with fresh batteries must be carried by all team members throughout the course of the event
  • Parts of the event may be on open public roads. NO roads are closed for this event, standard road rules apply at all times. You are responsible for your own safety
  • Bike lights In line with NZ Law, a front (white) and rear (red) light are both compulsory, when riding in the dark.
    • A rear red light, therefore must be fixed to the mountain bike. Please make sure you secure this well. It is advisable to use a little tape to ensure the light does not rattle loose from the holder and come off whilst riding.
    • A white light must be fitted facing the direction of travel. This could be fixed to the handlebars or helmet. The headlamp (also a compulsory item) mounted to a riders helmet will suffice for the front light. 
  • Teams must clock into checkpoints (CP’s) in order of CP number. The only exception is when the stage is designated as a rogaine stage, in which case CP’s can be collected in any order
  • On any stage designated as a rogaine stage, teams must attempt to collect all CP’s
  • If your team misses one CP or more, you will be ranked below all teams that get all the CP’s or more CP’s than your team
  • Electric or pedal assist bikes are prohibited unless prior approval is obtained from event management
  • Use of a GPS device to navigate is prohibited
  • Cell phones must be fully charged, turned on aeroplane mode or turned off and carried in sealed watertight bags. They may only be opened and turned off aeroplane mode or turned on to use in the case of an emergency or after 10:00pm to call into event safety crew
  • The complete team must enter and exit all TA’s together through the marshal point – transitions must be entered at the entry sign only and exited at the exit sign only. Any team not crossing timing mats on the way into TA’s will be ranked below all teams that have done so
  • Teams must also enter all mystery activities (MA’s) together through the marshal point
  • MA’s are challenges that teams are required (if they chose too) to complete before moving on
  • Rules surrounding MA’s must be adhered to by all teams. Time penalties exist if MA’s are skipped
  • Teams must also follow instructions from event staff/marshals and event signs encountered throughout the course of the event
  • Teams and any supporters of teams must respect the rights of local landowners, residents, business owners and the general public at all times
  • No supporters of teams are allowed to venture onto private land (regardless of whether it is used for the race)
  • Teams must stay out of all area’s marked ‘Out Of Bounds’ on their race maps
  • Team members must be vigilant and cautious of permanent and temporary electric fences. Team members must stay clear of offal pits.
  • Use gates where ever possible to pass from one side of a fence to the other. Either open and close the gate or climb it at the hinge end only
  • Teams must close all gates, unless they are tied back. If in doubt – close it.
  • Littering is prohibited. If you do see litter and stop to pick it up, you are a superstar
  • Toilets amenities must be used wherever possible
  • Any complaints in respect to breaches in the race rules must be reported in writing to the Race Director within one hour of a team finishing.  The Race Director with a select panel of staff will undertake private consideration with the appropriate action and/or penalty decided upon based on the nature and severity of the offense. Their decision will be final
  • If one or two of the team members withdraw during the event, teams can continue with 3 or 2 team members respectively with the Race Director’s permission. A complete set of four team race bib vests, the timing transponder and team’s shared compulsory gear must be carried to the finish with the remaining racing team members
  • Any complete team withdrawing from the event must notify the nearest event TA or MA marshal or event staff immediately. The withdrawing team then must also visit the race finish line to return their team’s timing transponder and the complete set of race bib vests
  • Any teams still on the course at 10:00pm must take their mobile phone out of the sealed bag and turn it on or off aeroplane mode. They must then call into the Course Director (phone number found on race map) and report their position on the course and leave their cell phones on thereafter
  • If teams reach certain CP or TA after certain times, they must take the fast track route given at the race briefing onto the another CP, TA or the finish line

Event Competitor FAQ

Q – Do we require a support crew? A – No. That’s right; you read correctly, the Spirited Woman Adventure Race will be unsupported. Therefore teams will not require, nor are they allowed to receive, support crew assistance during the race.  This means teams have to be self-sufficient, transitioning from discipline to discipline themselves and are prohibited from receiving outside assistance during the course of their race.

Q – Are spectators welcome? A – Yes. However,  sadly due to the Covid Protection Framework commencing on 3rd December 2021 and the subsequent design of 2022 & 2023 event courses, supporters (husbands, kids, partners, family and friends) will not be able to spectate anywhere other than at the event Start & Finishes on race day and the awards ceremony on the day following.

Q – Can we get away with just one vehicle? A – Yes – Provided your vehicle can carry all four bikes, the team members & gear.

Q – Do we have to carry all our race food and water for the duration of the race? A – Yes and no respectively. Yes, you will need to carry from the start all food and electrolytes which you believe you will need to complete the race.  There are places along the course where your water supplies may be topped up. These will be marked on the competitor’s race map with a ‘W’. No, you cannot drop supplies at any transition.

Q – So if we use clip-in SPD style mountain bike shoes, do we need to carry our running shoes with us as well for trekking stages? A – Yes, if you choose to use clip-in cycle shoes and pedals on your mountain bike, then you will need a pack of a suitable size to carry your running shoes for foot stages. You will not need to carry your cycle shoes on the foot stages – these and your helmet can be left with the bike.

Q – Where do we find the compulsory gear list? A – Here

Q – Do we require a headlight if we are doing the short or medium course? A – Yes. Regardless of how long you believe it will take your team to complete the course you have entered, every team member must carry a headlight and a spare set of fresh batteries.

Q – Must we have bike lights? A – Yes, in line with NZ Law, a front (white) and rear (red) light are both compulsory, when riding in the dark.

    • A rear red light, therefore must be fixed to the mountain bike. Please make sure you secure this well. It is advisable to use a little tape to ensure the light does not rattle loose from the holder and come off whilst riding.
    • A white light must be fitted facing the direction of travel. This could be fixed to the handlebars or helmet. The headlamp (also a compulsory item) mounted to a riders helmet will suffice for the front light. 

Q – What type of course maps will be issued? A – All course maps issued will be either Topo maps or Orienteering maps (O-maps). They are printed on waterproof paper to the largest scale suitable to the size of paper used. Contours are shown in 20, 5, 2 or 1meter increments, and there will be a magnetic/true north arrow with declination, scale on each map. Map legends will either be on each map of provided separately.

Q – Can teams get more than one set of maps? A – Yes.  Two sets of maps will be given to each team. Maps are printed on waterproof paper.  The event check point (CP), transition (T) and mystery activity (MA) descriptions will be issued on a separate piece of waterproof paper so another team member can be actively involved notifying their team what it is they are searching for. There will also be a single control card issued for punching into CP’s, so the final team member has a role of looking after this task.

Q – Can I wear my GPS Watch? A – Yes. We allow our participants to wear their GPS watches however we ask that teams are honest and DO NOT use the watch to assist with route finding. Use of a GPS device to navigate is against the rules.

Q – Can I participate using an e-bike? A – No & Yes, not unless the team member has a valid reason and prior approval has been sort from event management.

Q – How do we edit team details and delete (non-captain) team members? The person who registered the team (the ‘Team Captain’) will need to do this before the close of online entry.

  • Click on the event entry link here
  • Login to your EventPlus profile using your email and password
  • Click on your ‘short/medium/long course’ entry
  • Make any changes as required to your team entry (i.e., changing the team name or age division)
  • Delete any old team members
  • Click ‘Update’

From two weeks prior to the event, teams will need to print out the ‘Late team member change and Waiver agreement’ form here, complete and bring it with them to the event registration.

Q – How do I add a new team member? You can add a new team member by emailing them your team code (Example: SW123456) so they can create (or login to) their EventPlus profile and enter the team code to add themselves to the team (Note: if replacing another member, the old team member must be deleted first to free up this email field).

Q – How do I change the team captain If you need to change the team captain or have made an error in your entry which you cannot correct, please contact us.

Q – How do I change our team race category If you wish to change the race category (i.e, short/medium/long course) your team races, we can only effect this change for your team if there is available space. Category changes are subject to a $40 NZD admin fee in addition to any difference in entry fee (be it an increase or decrease). Please contact us by email to see if this can be done.

Q – How can we make team changes after online entries close? A – Please print out the attached form here complete and bring with you when your team comes to registration to pick up your race box.

Q – How do I find out which start wave our team is in? A – The final updated team start wave list will be posted on the event website, under either ‘North or ‘South’ on the main menu bar and on the ‘Timetable North’ or Timetable South’ on the respective drop-down sub-menu

Q – One of our team-mates has picked up a late injury close to the event, and we are struggling to find a replacement team member. Can our team start with only three members and if so what are the implications of this? A – Yes.  As a last resort you can start and participate in the event as a team of three, however your teams ranking will be placed behind that of all teams starting and finishing with a complete team of four women. One team member will need to sit out the kayak or paddle a craft by themselves, as craft are double vessels. Consequently, we strongly encourage you to search for a replacement team member right up to the event registration expo. If you are unable to find a fourth team member, you must inform the event staff at the registration expo when picking up your team race box. This way we know how many people will be starting and out on the course.  No part refunds will be given for the missing fourth team member.  Teams may not start with only two team members.

Q – Will there be Eftpos facility at the registration expo for event merchandise purchases? A – No. Please bring cash with you.